Each SRUSD school must have an elected School Site Council (SSC) to represent parents, students, community members, and school staff in the school governance process. The SSC has a number of important responsibilities, including:

• Reviewing and analyzing student achievement data,

• gathering community input,

• helping develop the Single Plan for Student Achievement (SPSA) and the school site budget,

• and monitoring the implementation of the plan and budget.

What to Expect from Your School's Planning Process

Each SRUSD school has at least two school community meetings (often in addition to several School Site Council and ELAC meetings) to develop the site plan for next year.

These are the steps in the school planning process, done together with your stakeholders for :

1. Collect & review new data about your school and students, and reflect on how your school is doing to support students to succeed. Examples of information you can review include:

   • Academic assessments, such as SBAC, iReady, ELPAC, writing assessments, and RFEP reclassification data

   • Attendance, out-of-class referrals and suspension data

   • Student and family surveys

2. Based on that data, and considering your existing two-year plan, analyze any trends or patterns that you uncover and create a narrative.   Next,  given the trends, pattern and analysis completed above and a review of your currently articulated SPSA strategies and actions, what updates, if any, need to be made to your 2020-2021 Action Plan? 
3. Starting the first week of March, look at how the draft school budget can best support these goals and priorities.

How You Can Participate

• Participate in School Site Council, ELAC and school planning meetings

• Participate in your school’s student and parent surveys and make sure your voice is heard

• Participate in the annual School Planning Session

Other Elected Advisory Committees

In addition to the SSC, some schools are required to have other elected advisory committees, depending on the characteristics of their student populations. These advisory committees help underrepresented students and their families play a larger role in school governance:

• English Learner Advisory Committee (ELAC)

The SSC and ELAC can bring diverse ideas to the table, and help the school craft a shared plan for improvement. The most effective councils and committees are able to focus on the big picture, make a concerted effort to achieve authentic participation of staff and families, diagnose problems, develop innovative and effective solutions, and work collaboratively to monitor progress.

Documents

• Election Ballot
• Election Ballot (Spanish)
• SSC & ELAC Checklist of Requirements
• SSC & ELAC Checklist of Requirements (Spanish)
• SSC K8 Bylaws

ENGLISH LEARNERS ADVISORY COMMITTEE

Formation

Each California Public School from Kindergarten through grade 12, with 21 or more English learners must form a functional English Learner Advisory Committee (ELAC). The ELAC is a committee for parents or other community members who want to advocate for English Learners.

Major Function

The purpose of the ELAC (or subcommittee, if appropriate) is to advise the principal and school staff on programs and services for English learners and the SSC on the development of the Single School Plan for Student Achievement. The ELAC also assists the school on other tasks listed below.

Tasks:

The committee advises and assists the school principal, staff and School Site Council (SSC) as follows:

1. The school’s program for English learners.

2. The development of the Single School Plan for Student Achievement.(SPSA)

3. The school’s needs assessment.

4. The school’s annual language census (R-30 LC Report).

5. Efforts to make parents aware of the importance of regular school attendance.

Composition Requirements

The percentage of parents of English learners on the committee must be at least the same as that of English learners at the school.

Elections

Requirements for ELAC elections include:

1. Parents/guardians of English learners elect parent members of the school committee.

2. The parents/guardians are provided the opportunity to vote for committee members.

3. Each school committee shall have the opportunity to elect at least one member to the District English Learner Advisory Committee (DELAC). 

Training

The district shall provide for all ELAC members:

1. Appropriate training and materials to assist each member to carry out his or her legally required advisory responsibilities.

2. Training planned in full consultation with ELAC members. ElA-LEP and/or district funds may be used to cover the costs of training and attendance of ELAC members (e.g., costs associated with childcare, translation services, meals, and other reasonable expenses).

Legal References

20 USC 6312[g][4]; E.C. Sections: 62002.5; 35147; 52176 and 52168; and Title 5. CCR, Section 11308

Documents:

• SSC & ELAC Checklist of Requirements for BSC Process
• Master Plan for English Learners October 2021
• Requisitos para el proceso

Each California public school district, grades kindergarten through 12, with 51 or more English learners must form a District-level English Learner Advisory Committee (DELAC) or subcommittee of an existing district-wide advisory committee.

The purpose of the DELAC, or subcommittee on English learner education, is to advise the district's local governing board (e.g., in person, by letters/reports) on programs and services for English learners.

Composition Requirements

Parents or guardians of English learners not employed by the district must constitute a majority membership (51 percent or more) of the committee.

Elections

Each school English learner advisory committee (ELAC) must have the opportunity to elect at least one member to the DELAC. If the district has 31 or more ELACs, it may use a system of proportional or regional representation.

Major Function

The purpose of the DELAC, or subcommittee on English learner education, is to advise the district’s local governing board (e.g., in person, by letters/reports) on programs and services for English learners listed below.

Tasks

The committee advises the district’s local governing board on at least the following:

1. Development or revision of a district master plan of education programs and services for English learners, taking into consideration the Single School Plans for Student Achievement.
2. Conduct a district-wide needs assessment on a school-by-school basis.
3. Establishment of district program, goals, and objectives for programs and services for English learners (e.g., parental exception waivers and funding).
4. Development of a plan to ensure compliance with any applicable teacher and instructional aide requirements.
5. Administration of the annual language census (R-30 LC Reports) (e.g., procedures and forms.)
6. Review and comment on the district’s reclassification procedures.
7. Review and comment on the written notifications required to be sent to parents and guardians

Training

The district shall provide for all DELAC members:

1. Appropriate training and materials to assist each member to carry out his or her legally required advisory responsibilities.
2. Training which is planned in full consultation with DELAC members. Economic Impact Aid-Limited English Proficient and/or district funds may be used to cover costs of training and attendance of DELAC members (e.g., costs associated with child care, translation services, meals, and other reasonable expenses).

Legal references

20 United State Code (USC) Section 6312(g)[4); California Education Code( EC) sections 35147 ( c ); 52176 (b)  & ( c ) ;62002..5; 64001 ( a) 5 California Code of Regulations ( CCR), Section 11308 (b) & (d)

Documents:

• Master Plan for English Learners October 2021 (1)
• SRUSD BYLAWS 11-02-2021